Notes from MICE Steering-group meeting 14 5 2002 
Shelter Island, USA


0. aka "point 7": Steering group chair. 
By sugestion of the dean, Helmut Haseroth, it was proposed to ask Alain to serve 
as chair of the steering group for another year or until the MICE proposal is approved. 
The suggestion was approved by unanimity minus one abstention. 

1.RAL news and requests from RAL to the collaboration: 
RAL news are contained in Rob Edgecock's talk at the MC meeting in Shelter Island. 

RAL appointed a project Engineer, Iouri Ivaniouchenkov, who requested to have the dimensions of the needed services (power supplies, gas, cryoplants, counting room, etc...) 
It is suggested that Iouri contacts his colleagues team leaders 
to ask them first hand information. 
   
Rob asked about the collaboration structure, if it should be upgraded by an MOU of who does what, pays what etc.. The preliminary answer to this question was that the proposal would include such a table, and that the fact of signing the proposal would constitute therefore a committment by the signatories to respect them, to their best efforts.   

It was acknowledged that none of the SG members are very accustomed to the administration of a collaboration. Rob wil ask Ken Peach for advice, Dan will ask Andy, and Alain will ask around. 

2.Speakers for MICE at conferences:
plenary talk at NUFACT02 -- Rob Edgecock will do it. 
arallel talks at NUFACT02: suggested
-- measurement of emittance to 10-3 (someone in the simulations team) 
-- MICE instrumentation, in particular TPG (Gastaldi or someone in the TPG team)
-- X ray studies (if not already planned) (Norem or someone in the X ray team) 

ICHEP 2002 
a MICE abstract has been send. Speaker to be found and subject adapted. 

3. Agendas of video conferences. 
May 21: (14:00 GMT)
Conclusions of SG meeting (Alain Blondel) 
Agenda of collaboration meeting: (Rob Edgecock)
request to the team leaders to present an estimate of how much time they need for their session at the collaboration meeting. 
Presentation of Iouri and expression of his requests from the team conveners. 
review of X ray effects (Norem/Gruber)
We should come our with an estimate of at what volatage can we run to have less than one parasitic hit in the detector per muon hit. 
summary of MC collaboration meeting (Kaplan)


June 10. (That one should be 20:00 GMT) (During Muon week at CERN) 
presentation by the team conveners of the time lines and budget estimates. 

4. Agenda of collaboration meeting. 

Rob distributed a preliminary framework. It was agreed that 
a. a technical board meeting should take place on sunday night before the collaboration meeting. (dinner) 
b. a collaboration board will take place on monday evening, and a collaboration dinner on tuesday evening.
c. following a plea by Steve that one should really be preparing the porposal, the wednesday morning should have a large space reserved for the technical team leaders to explain the contents and outline of their corresponding chapters or the technical proposal, and for a wrap-up discussion time. 
d.  the technical team leaders will be asked to think of a preliminary agenda for their sessions and to see if it can fit in 2 hours. (2hours X 8 >=2 days....)
e. the end time could be as late as 13:00 on wednesday and should be advertised as such. 
 

5. Going over the table of who does/pays what.

power sources: 
the cost of refurbishig RAL power sources if at all possible is unknown. 
The CERN cost is 0.2 MCHF + 1.5 FTE (this makes up 0.2 MUSD indeed) 

Beam line: 
the cost will be known at the end of the year. 

Magnets: 
the repartition of costs and responsibilities is proposed as follows (sufficient flexibility should remain to allow distribution of financial responsibility accross the members of the collaboration) 
US: flip coils
EU/UK: coupling magnets 
EU: exp. Solenoids

H2 plant and safety: 
There is no doubt that RAL will take part in the safety process. They agree that the best would be to find an existing liquid H2 cryo plant at RAL. The exact specs for cooling power have to be found out (in MICE there is no large beam power) If one has to be bought new, cost would have to be shared by the members of the collaboration. 

Detectors:
not much to add. The beam cerenkov suggestion has to be better understood with Don Summers.

 
6. Going over the list of technical team leaders.

Simulation: 
PS does not seem very interested and the US team leader needs to be replaced. Suggestion was to ask Rick Fernow (Action: Kaplan)

RF: 
Bob Rimmer will be replaced by Darun Li; The possibility of RAL person (David Findlay) to take over from Roland Garoby will be invetigated. 

Beam Line: 
Paul Drumm should take over from Rob, who would like nevertheless to be kept informed. 

AB 16-05-2002